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| Apr 5 2007, 9:00 AM EDT | sioneholof |
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Constitution of NIUE COMPUTER SOCIETY (Incorporated)
1. Name
The name of the Association is NIUE COMPUTER SOCIETY (Incorporated) (“the Society”)
2. Objective
The Objectives of the Society are:
a) To promote (ICT4D) Information and Communication Technology for Development and use in Niue.
b) To share ICT knowledge among members of the society.
c) To organize career development and continuing professional development tasks among members.
d) To promote local business and employment by setting job network and cultural exchange through ICT link.
e) To assist e-graphics arts of Niue that promotes and assists recording and developing Niuean Arts and Culture.
3. Registered Office
The Registered Office of the Society shall be at the “Niue Telecentre” located at the northern side of Makini Hall at Alofi South or at other such place or places as the Society shall from time to time determine.
4. Membership
4.1 Membership is open to any person.
4.2 The grade of membership is divided in to two classes:
a) Senior Member; and
b) Junior Member depending on age, qualification and experience.
The criteria of Senior and Junior members shall be decided by the Committee.
5. Membership Certificate
Each member of the Society will be issued a Membership Certificate signed and sealed by the President and the Secretary/Treasurer.
6. Application for membership
Every application for membership shall be made in writing to the Committee on a form prescribed by the Committee. Every applicant shall pay an entrance fee, the amount of which shall be fixed by the Committee.
7. Membership fee
Annual subscription is payable and such amount is determined by the Committee annually.
8. Membership fees
All membership fees will be used for the purpose of meeting the objectives as set out in the Constitution and passed by the financial members at any general meeting.
9. Membership Rules
9.1 Members are to have professional ethics and good conduct in ICT;
9.2 Members are to respect copyright laws and other relevant legislation for ICT, Internet security rules, legislation of Niue and Child Protection policies
9.3 Members have to avoid use of Internet and ICT that may breach personal rights, rules and laws of Niue
9.4 Members have to avoid use of ICT and Internet in any activities that undermines the value of social, religious, cultural, traditional values of Niue.
9.5 Members have to actively participate in development of ICT and continuing professional development activities.
10. Cessation
10.1 Any member wishing to resign from the Society shall give notice of resignation in writing to the Secretary/Treasurer and shall pay all subscriptions and levies due up to the date of such notice.
10.2 No refund of the annual subscription fee will be paid to that member. The member must return any documents, papers and properties belonging to the Society.
10.3 Any member will destroy the reputation of the Society or will promote against the objectives and goals of the Society, the Committee has the rights to terminate his/her membership.
10.4 Any members are convicted of stealing or destroying Society property and will not abide the rules and regulations of the Society, the Committee has the rights to terminate his/her membership.
11. Rules and Duties of members
11.1 All members shall be subject to these rules and any regulations or by-laws of the Society.
11.2 Every member shall be provided with a copy of this Constitution free of charge provided that a charge of $2.50 shall be made for any further copies.
11.3 The Secretary/Treasurer shall keep a register of all members. Such Register will be open for inspection during normal office working hours.
12. Representatives and Associates
12.1 Any body corporate being a member shall appoint a person as its representative to attend all meetings of the Society and to exercise all voting and other rights vested in such member including the right to stand for election to the Committee or any other office. Such member shall before the commencement of any meeting give notice in writing to the Secretary/Treasurer of any change of its representative.
12.2 Notwithstanding the provisions of sub clause 12.1 any member may invite to attend any meeting or conference of the Council any employee of associate of such member or any other interested person.
13. Executive Committee
13.1 The affairs of the Society shall be administered by an Executive Committee (“the Committee”) which shall be elected at the Annual General Meeting.
13.2 The Committee shall consist of:
a) President,
b) Vice President,
c) Secretary/Treasurer, and
d) Three (3) other members elected by the members of the Society.
14. Powers of the Committee
Without prejudice to the general powers conferred by the Constitution, the Committee shall have the following powers:
(a) it shall be responsible for the management of the affairs of the Society including the control and investment of the Society’s funds;
(b) it may make by-laws and regulations for the internal conduct of the Society and engage such staff as may be necessary for the conduct of the Society;
(c) it may build, purchase, lease, rent, hold and/or furnish any building or premises for the use of the members of the Society and may from time to time dispose some or part of it;
(d) it may make and give receipts, releases and other discharges for moneys payable to the Society and for the claims and demands of the Society;
(e) it shall make provision for the opening and operation of such bank account or accounts as may be deemed necessary for the purposes of the Society;
(f) it may invest and deal with any money of the Society upon such security and in such manner as it thinks fit, and it may from time to time vary such investments;
(g) it may borrow or otherwise raise money in such manner as it thinks fit and to secure repayment by the issue of debentures or by mortgages or charges upon the whole or part of the property or assets of the Society (whether present or future) and to purchase, redeem or pay off any such securities;
(h) it shall keep minutes of all meetings of the Committee and an annual statement of income and expenditure, together with a balance sheet to the members at the annual general meeting;
(i) it shall ensure that proper books of accounts are kept by the Secretary/Treasurer who shall present a monthly financial statement to the Executive and an annual statement of income and expenditure, together with a balance sheet to the members at the annual general meeting;
(j) it shall exercise all the rights, powers and duties which under this Constitution are required to be performed by the Executive.
15. Patron
The Society may elect a person to be the Patron. This person would preferably, but not necessarily be a person who is honorable and, a Niuean or Niuean resident currently residing in Niue. The Patron shall be nominated by the executive committee.
16 President
16.1 The President is to be elected annually by the executive committee.
16.2 It is preferable, but not necessary for the President to be a person who has the part of a leading role of ICT, Information Management, Administration, Business and Education of Niue. The President should be a Niuean or a person legally residing in Niue.
17. Duties and responsibilities of the President
The President shall provide professional guidance and leadership role in the society contributing efforts in development of the society objectives, tasks and activities.
18. Secretary/Treasurer
The Secretary/Treasurer is to be elected annually by the Executive.
19. Duties and responsibilities of the Secretary/Treasurer
19.1 The Secretary/Treasurer performs the administrative duties as assigned by the Committee and directed by the President.
19.2 The Secretary/Treasurer also responsible for managing the Society activities and tasks as well as taking the duty as financial controller of the Society.
19.3 The Secretary/Treasurer should possess strong public relations skills, administration skills and willingness to promote the Society.
19.4 The Secretary/Treasurer should be a person who is legally residing in Niue during the term of office.
20. Common seal
20.1 The Common Seal of the Society shall be that adopted by the Committee who shall be responsible for the safe custody and control of it.
20.2 Whenever the Common Seal of the Society is required to be affixed to any deed, document or other instrument, the seal shall be affixed pursuant to a resolution of the Committee or of a general meeting of the Society, by any 2 members of the Committee or by one such member and the Secretary/Treasurer.
21. Winding up
The Society may at any time be wound up by the resolution of a majority of the financial members present at any general meeting of the Society. The Committee shall give notice of the passing of such resolution to the Registrar of Incorporated Societies. In event of such winding up the property of the Society shall, subject to the payment of its debts and liabilities and the costs and expenses of the
winding up be transferred or sold as directed by the Annual General Meeting.
22. Alteration of rules
22.1 These rules may be altered, added to or rescinded or otherwise amended by a resolution passed by a majority of those present at an annual general meeting or special general meeting.
22.2 Duplicate copies of every such alteration, addition or rescission or amendment shall be delivered to the Registrar of Incorporated Societies in accordance with the provisions of the Incorporated Societies Act 1908 within seven days of the meeting at which the alteration, addition or rescission was made.
23. By-laws
The Committee may from time to time by resolution at a general meeting make, amend or rescind by-laws not inconsistent with these rules governing procedure at these meetings and the publication of reports. The Committee may also make, amend or rescind by-laws, standing orders and regulations for the internal management of the Committee.
24. Notice
Notice of any special general or annual meeting must be given to all members in writing at least seven clear days before the date of such meeting. Such notice shall include the type of meeting and business to be discussed and the time and place of the meeting.
25. Quorum
Three (3) members shall form a quorum at all meetings of the Committee.
26. Casual vacancy of the Committee
The Committee may fill any casual vacancy on the Committee and the person so appointed shall hold the office until the next annual general meeting.
27. Annual general meeting
27.1 The annual general meeting of the Society shall be held in November each year upon a date and a time and a place to be fixed by the Committee for the following purposes:
a)To receive from the Committee a report and audited balance sheet and statement of accounts for the current year;
b)To elect the Committee for the next year;
c)To consider and conduct such other businesses as may properly be brought forward; and
d)The adoption of an independent auditor for the next year.
27.2 All business other that set out in above paragraphs shall be deemed to be special business of which notice must be given to members in the notice calling the meeting.
28. Notice of annual general meeting
The Committee shall cause at least 10 days notice in writing to be given to members of the holding of any annual general meeting by letter to such members by ordinary post or email and the Committee may in addition and its discretion, advertise the holding of such meeting in any newspaper circulating in Niue.
29. Voting
At all meetings, voting shall either be by ballot, show of hands, or voices depending on the wishes of those present at the meeting.
30. Election of Executive
The election for the members of the Committee shall be by secret ballot and every voter shall vote for not less than nor more than the number required to fill the vacancy. Any voting paper not complying with this rule shall be deemed informal and not counted.
31. Special General Meetings
Special general meetings of the Society may be called at any time by the Committee and shall be called by the secretary upon the important matters that should be discussed about.
32. General Meetings
At all General Meetings of the Society, the President, or in his or her absence the Vice President, shall take the chair and if both shall be absent, a President shall be appointed from the members of the retiring Committee present at such meetings. The President for time being of the meeting shall have a deliberative and also a casting vote.
33. Voting and discussion rights
Only financial members shall have the voting and discussion right at meetings. The member must present himself or herself to vote or to discuss.
34. Majority vote
Save where otherwise provided in this constitution, any motion submitted to a meeting shall be deemed to be carried out if the majority of the members present and entitled to vote, votein favour of the motion.
1. Name
The name of the Association is NIUE COMPUTER SOCIETY (Incorporated) (“the Society”)
2. Objective
The Objectives of the Society are:
a) To promote (ICT4D) Information and Communication Technology for Development and use in Niue.
b) To share ICT knowledge among members of the society.
c) To organize career development and continuing professional development tasks among members.
d) To promote local business and employment by setting job network and cultural exchange through ICT link.
e) To assist e-graphics arts of Niue that promotes and assists recording and developing Niuean Arts and Culture.
3. Registered Office
The Registered Office of the Society shall be at the “Niue Telecentre” located at the northern side of Makini Hall at Alofi South or at other such place or places as the Society shall from time to time determine.
4. Membership
4.1 Membership is open to any person.
4.2 The grade of membership is divided in to two classes:
a) Senior Member; and
b) Junior Member depending on age, qualification and experience.
The criteria of Senior and Junior members shall be decided by the Committee.
5. Membership Certificate
Each member of the Society will be issued a Membership Certificate signed and sealed by the President and the Secretary/Treasurer.
6. Application for membership
Every application for membership shall be made in writing to the Committee on a form prescribed by the Committee. Every applicant shall pay an entrance fee, the amount of which shall be fixed by the Committee.
7. Membership fee
Annual subscription is payable and such amount is determined by the Committee annually.
8. Membership fees
All membership fees will be used for the purpose of meeting the objectives as set out in the Constitution and passed by the financial members at any general meeting.
9. Membership Rules
9.1 Members are to have professional ethics and good conduct in ICT;
9.2 Members are to respect copyright laws and other relevant legislation for ICT, Internet security rules, legislation of Niue and Child Protection policies
9.3 Members have to avoid use of Internet and ICT that may breach personal rights, rules and laws of Niue
9.4 Members have to avoid use of ICT and Internet in any activities that undermines the value of social, religious, cultural, traditional values of Niue.
9.5 Members have to actively participate in development of ICT and continuing professional development activities.
10. Cessation
10.1 Any member wishing to resign from the Society shall give notice of resignation in writing to the Secretary/Treasurer and shall pay all subscriptions and levies due up to the date of such notice.
10.2 No refund of the annual subscription fee will be paid to that member. The member must return any documents, papers and properties belonging to the Society.
10.3 Any member will destroy the reputation of the Society or will promote against the objectives and goals of the Society, the Committee has the rights to terminate his/her membership.
10.4 Any members are convicted of stealing or destroying Society property and will not abide the rules and regulations of the Society, the Committee has the rights to terminate his/her membership.
11. Rules and Duties of members
11.1 All members shall be subject to these rules and any regulations or by-laws of the Society.
11.2 Every member shall be provided with a copy of this Constitution free of charge provided that a charge of $2.50 shall be made for any further copies.
11.3 The Secretary/Treasurer shall keep a register of all members. Such Register will be open for inspection during normal office working hours.
12. Representatives and Associates
12.1 Any body corporate being a member shall appoint a person as its representative to attend all meetings of the Society and to exercise all voting and other rights vested in such member including the right to stand for election to the Committee or any other office. Such member shall before the commencement of any meeting give notice in writing to the Secretary/Treasurer of any change of its representative.
12.2 Notwithstanding the provisions of sub clause 12.1 any member may invite to attend any meeting or conference of the Council any employee of associate of such member or any other interested person.
13. Executive Committee
13.1 The affairs of the Society shall be administered by an Executive Committee (“the Committee”) which shall be elected at the Annual General Meeting.
13.2 The Committee shall consist of:
a) President,
b) Vice President,
c) Secretary/Treasurer, and
d) Three (3) other members elected by the members of the Society.
14. Powers of the Committee
Without prejudice to the general powers conferred by the Constitution, the Committee shall have the following powers:
(a) it shall be responsible for the management of the affairs of the Society including the control and investment of the Society’s funds;
(b) it may make by-laws and regulations for the internal conduct of the Society and engage such staff as may be necessary for the conduct of the Society;
(c) it may build, purchase, lease, rent, hold and/or furnish any building or premises for the use of the members of the Society and may from time to time dispose some or part of it;
(d) it may make and give receipts, releases and other discharges for moneys payable to the Society and for the claims and demands of the Society;
(e) it shall make provision for the opening and operation of such bank account or accounts as may be deemed necessary for the purposes of the Society;
(f) it may invest and deal with any money of the Society upon such security and in such manner as it thinks fit, and it may from time to time vary such investments;
(g) it may borrow or otherwise raise money in such manner as it thinks fit and to secure repayment by the issue of debentures or by mortgages or charges upon the whole or part of the property or assets of the Society (whether present or future) and to purchase, redeem or pay off any such securities;
(h) it shall keep minutes of all meetings of the Committee and an annual statement of income and expenditure, together with a balance sheet to the members at the annual general meeting;
(i) it shall ensure that proper books of accounts are kept by the Secretary/Treasurer who shall present a monthly financial statement to the Executive and an annual statement of income and expenditure, together with a balance sheet to the members at the annual general meeting;
(j) it shall exercise all the rights, powers and duties which under this Constitution are required to be performed by the Executive.
15. Patron
The Society may elect a person to be the Patron. This person would preferably, but not necessarily be a person who is honorable and, a Niuean or Niuean resident currently residing in Niue. The Patron shall be nominated by the executive committee.
16 President
16.1 The President is to be elected annually by the executive committee.
16.2 It is preferable, but not necessary for the President to be a person who has the part of a leading role of ICT, Information Management, Administration, Business and Education of Niue. The President should be a Niuean or a person legally residing in Niue.
17. Duties and responsibilities of the President
The President shall provide professional guidance and leadership role in the society contributing efforts in development of the society objectives, tasks and activities.
18. Secretary/Treasurer
The Secretary/Treasurer is to be elected annually by the Executive.
19. Duties and responsibilities of the Secretary/Treasurer
19.1 The Secretary/Treasurer performs the administrative duties as assigned by the Committee and directed by the President.
19.2 The Secretary/Treasurer also responsible for managing the Society activities and tasks as well as taking the duty as financial controller of the Society.
19.3 The Secretary/Treasurer should possess strong public relations skills, administration skills and willingness to promote the Society.
19.4 The Secretary/Treasurer should be a person who is legally residing in Niue during the term of office.
20. Common seal
20.1 The Common Seal of the Society shall be that adopted by the Committee who shall be responsible for the safe custody and control of it.
20.2 Whenever the Common Seal of the Society is required to be affixed to any deed, document or other instrument, the seal shall be affixed pursuant to a resolution of the Committee or of a general meeting of the Society, by any 2 members of the Committee or by one such member and the Secretary/Treasurer.
21. Winding up
The Society may at any time be wound up by the resolution of a majority of the financial members present at any general meeting of the Society. The Committee shall give notice of the passing of such resolution to the Registrar of Incorporated Societies. In event of such winding up the property of the Society shall, subject to the payment of its debts and liabilities and the costs and expenses of the
winding up be transferred or sold as directed by the Annual General Meeting.
22. Alteration of rules
22.1 These rules may be altered, added to or rescinded or otherwise amended by a resolution passed by a majority of those present at an annual general meeting or special general meeting.
22.2 Duplicate copies of every such alteration, addition or rescission or amendment shall be delivered to the Registrar of Incorporated Societies in accordance with the provisions of the Incorporated Societies Act 1908 within seven days of the meeting at which the alteration, addition or rescission was made.
23. By-laws
The Committee may from time to time by resolution at a general meeting make, amend or rescind by-laws not inconsistent with these rules governing procedure at these meetings and the publication of reports. The Committee may also make, amend or rescind by-laws, standing orders and regulations for the internal management of the Committee.
24. Notice
Notice of any special general or annual meeting must be given to all members in writing at least seven clear days before the date of such meeting. Such notice shall include the type of meeting and business to be discussed and the time and place of the meeting.
25. Quorum
Three (3) members shall form a quorum at all meetings of the Committee.
26. Casual vacancy of the Committee
The Committee may fill any casual vacancy on the Committee and the person so appointed shall hold the office until the next annual general meeting.
27. Annual general meeting
27.1 The annual general meeting of the Society shall be held in November each year upon a date and a time and a place to be fixed by the Committee for the following purposes:
a)To receive from the Committee a report and audited balance sheet and statement of accounts for the current year;
b)To elect the Committee for the next year;
c)To consider and conduct such other businesses as may properly be brought forward; and
d)The adoption of an independent auditor for the next year.
27.2 All business other that set out in above paragraphs shall be deemed to be special business of which notice must be given to members in the notice calling the meeting.
28. Notice of annual general meeting
The Committee shall cause at least 10 days notice in writing to be given to members of the holding of any annual general meeting by letter to such members by ordinary post or email and the Committee may in addition and its discretion, advertise the holding of such meeting in any newspaper circulating in Niue.
29. Voting
At all meetings, voting shall either be by ballot, show of hands, or voices depending on the wishes of those present at the meeting.
30. Election of Executive
The election for the members of the Committee shall be by secret ballot and every voter shall vote for not less than nor more than the number required to fill the vacancy. Any voting paper not complying with this rule shall be deemed informal and not counted.
31. Special General Meetings
Special general meetings of the Society may be called at any time by the Committee and shall be called by the secretary upon the important matters that should be discussed about.
32. General Meetings
At all General Meetings of the Society, the President, or in his or her absence the Vice President, shall take the chair and if both shall be absent, a President shall be appointed from the members of the retiring Committee present at such meetings. The President for time being of the meeting shall have a deliberative and also a casting vote.
33. Voting and discussion rights
Only financial members shall have the voting and discussion right at meetings. The member must present himself or herself to vote or to discuss.
34. Majority vote
Save where otherwise provided in this constitution, any motion submitted to a meeting shall be deemed to be carried out if the majority of the members present and entitled to vote, votein favour of the motion.
